INSTRUCTION FOR AUTHORS

In   Issue .

MANUSCR IPT  CATEGORIES

The journal publishes manuscripts as research articles, reviews,  post-deployment reports, book  reviews and letters to the  Editor. Reviews, reports  and research articles should be between 500 and  2000 words in length. Letters to the Editor  should not exceed 500 words or 10 references. The Editor  may consider  any contributions outside  these limits,  including specific category  of interesting cases or case series demonstrating an aspect of Military Medicine,

SUBMISSION

The journal encourages all authors to submit their manuscripts electronically,  but hardcopy submissions will be accepted.  Authors may submit their articles for reviewing by either  e-mail or through the post on either a floppy disk or CD. For reviewing purposes manuscripts should be provided  as Acrobat .pdf files (preferred) or MS Word documents with all tables and figures included in the file. After acceptance for publication, a MS Word version of the revised manuscript will be required with Tables and Figures able to be formatted.

All manuscript submissions should include:

  • a submittal letter with a list of at least two [suggested] reviewers and a list of individuals not suitable due  to conflicting interests or previous review of the manuscript during preparation for submission;
  • e-mail, fax, phone, and postal address; and
  • electronic copies of any related papers submitted for publication or in press (if needed for review);
  • the manuscript in PDF or Word format.

Articles should be submitted to:

Editor-in-Chief AMMAjournal
CP2-6-010
Campbell Park Offices
CANBERRA ACT 2600

PEER   REVIEW

The Editor  generally seeks  the advice  of exper ts about research and review articles; however, manuscripts considered by the Editors to be inappropriate for the journal may be declined without review. The recommendations of reviewers are advisory  to the Editors, who  accept full responsibility for decisions about manuscripts. Final responsibility for acceptance, or declination, rests with  the Editor.

Authors are required to provide  in the cover  letter at least  two persons competent to review the manuscript. An author may request that a certain person not be used  as a reviewer.  The request will generally be honoured by the Editor  handling the manuscript, unless the Editor feels this individual’s opinion, in conjunction with  the opinions of other reviewers, is vital in the evaluation of the manuscript. Reviewer  identities are confidential, and the names of reviewers will not  be revealed to an au thor.

Reviewers  are asked to evaluate manuscripts on the scientific  value  of the work, the level of interest to the  broad and diverse  readership, the appropriateness of the literature citations, and  the clarity and conciseness of the writing.

ETHICS

Articles  that contain the results of human and/or animal studies will be accepted  for publication only if it is made clear  that  a high standard of ethics was applied in carrying ou t the investigations (must be reviewed and approved by NH&MRC compliant HREC). Papers reporting clinical studies  must, where appropriate, contain a statement that they have been carried out with ethical  committee approval.  Papers disregarding the welfare of experimental animals will be rejected.

MANUSCRIPT REQUI R EMENTS General Considerations. Hardcopy manuscripts should be printed on one side only. All manuscripts should be double-spaced including text, references, tables,  and legends. Number all pages sequentially starting with the  title page and continue in the following order: abstract, text, experimental section, references, tables, figure legends and  figures.

Manuscripts should be kept  to a minimum length. The rationale and  objectives of the research should be stated in the introductory sentences of the manuscript. The  background material  should be brief and  relevant to the research  described. Detailed  or lengthy descriptions of routine experimental procedures should be avoided in the introductory and discussion sections. Authors should state  their conclusions or the significance of their  findings  following  the discussion of results. Conclusions should also be summarised in order to place the authors’ research in proper perspective.

Authors should write in clear, concise English. The responsibility for all aspects of manuscript  preparation rests with the authors. Extensive changes or rewriting of the manuscript will not be undertaken  by the editors. The title page should include the article title; list of authors, including details of their full name, military rank, post-nominals, position and institutional address; and an abstract of the article (150-200 words). Contact details for the principal author, including postal address, e-mail address, telephone and fax numbers, should also be included.

Headings and sub-headings should be consistent throughout  the article and conform with articles previously published in the Journal.  No text, references, or legends to figures or tables, should be underlined.

Abbreviations mean different things to different readers. Abbreviations are only to be used after the complete expression and the abbreviation in brackets has appeared. For example, the Australian Defence Force (ADF) may then be referred  to as the ADEc

Figures

All figures must be mentioned in the text consecutive order and must be numbered with Arabic numerals. Captions giving the figure number and a brief description, preferably only one or two sentences,

must be included with each figure. The caption should be understandable  without reference to the text. It is preferable to place any key to symbols used in the artwork itself, not in the caption. Ensure that symbols and abbreviations used in the text agree with those in the artwork.

Tables

Tables should be used when the data cannot be presented clearly narrative, when many numbers must be presented, or when more meaningful interrelationships  can be conveyed by the tabular format. Tables should supplement,  not duplicate, information presented in the text and figures. Tables should be simple concise.

Tables may be created using a word-processor’s mode or table format feature. The table format feature is preferred. Ensure that each data entry is in its own table cell. If the mode is used, separate columns with a single tab and use a feed (return)  at the end of each row. Tables should be numbered consecutively with Arabic numerals and placed in the text near the point of first mention. Each must have a brief (one phrase or sentence)  title that describes the contents. The title should be understandable without reference the text. Details should  be put in footnotes, not in the body of the table.

Define non-standard abbreviations in footnotes. Table footnotes should be given letter designations and be cited in the table by italic superscript letters. The sequence of letters should proceed by line rather than by column. If a reference is cited the text and in a table, a lettered footnote which refers to the numbered reference in the text should be inserted in the table. In setting up tables, authors should keep in mind the journal’s column widths 8.25 or  24 em, and should make tables conform to the limitations of these dimensions.

Nomenclature

Registered trademark names should be capitalised whenever used. Trade and trivial names should not be capitalised. 51 units are to be used for all articles. Any normal ranges should  also be included.

ILLUSTRATIONS

General Considerations. All graphics in the journal will normally be black and white. Colour pictures may be published for exceptional reasons, on application to the Editor.

All graphics must be created in digital format and included at their appropriate locations in the manuscript  word-processor text file close to the point of first mention. In general, graphics should be copied from the graphics program window and pasted directly into the manuscript text file at the correct size. The author should make sure that the graphic is at the appropriate resolution (see below) before copying and pasting. If the graphics need to be resized later, they should be resized in the graphics program and then pasted into the manuscript; the original should be removed. The author should not resize graphics after they are pasted in Word or WordPerfect. This is true regardless of the graphic formats: cdx, tif, eps, pdf, etc. The author should not use the “insert” function in Word to place the graphics.

Quality

The quality of the graphics in the Journal depends on the quality of the originals provided by the author. Figures cannot be modified or enhanced by the Journal production staff. The graphics files pasted into the manuscript word-processor file are used in the production of the Journal. Any flaws or non-uniform lines will be reproduced in the published article. Images produced from continuous-tone graphics such as photographs should have  high contrast

Size

Graphics must fit a one- or two-column format  on  the Journal page. For efficient use of journal space, single column graphics are preferred. in Index Medicus. Where  there are seven or more authors, list only the first three  then use et al. Authors are responsible for reference accuracy. An example of the reference  system is as follows:

  1. Quail G. Asthma in the Inilitary. Aust Mil Med 2000; 9(3):129-137.
  1. Bowden M. Black Hawk Down. New York: Atlantic Monthly Press; 1999.

 

REPRINTING

Reprinting of articles may be authorised by the Editor, with the author’s consent, if an acknowledgment,

Single  (preferred)

minimum 10.5 em maximum 8.25 em

Maximum depth 24 em

Double Width

  1. 8 em (7in.)

24 em (9.5 in.)

quoting both  the Journal and  the original date  of publication, is printed with  the article.

For best results, submit graphics in the actual size at which  they should appear  in the printed edition. Original  graphics which do not  need  to be reduced to fit a single or double column will yield the best quality  Lettering  should be no smaller  than 4.5 points. Helvetica  or Arial fonts work  well for lettering.

Lines should be no  thinner than 0.5 point.  Lettering and lines should be of uniform density  and the lines unbroken. If the submitted artwork must  be reduced, larger  lettering and  thicker  lines should be used  so that, when  reduced, the artwork meets the above mentioned criteria.

Avoid  using complex textures and shading to achieve  a three dimensional effect. Parallel or crosshatched lines  should be used  to fill enclosed areas with a pattern.

 

Resolution

Digital graphics pasted into  manuscripts should have the following minimum resolution:

Black and white line  art 1200 dpi

Grayscale art 600 dpi

Colour  art 300 dpi

 

REFERENCES

References should be in accordance with  the “Vancouver” system (see MJA 1991; 155: 197-202, or www.mja.eom.au/publidinformation/ uniform.html). References in the text should be numbered consecutively as they  are cited  and should appear as superscript numbers (e.g. text1,2). References are collated  at the end  of the article. Annotation of the references should accord with  the abbreviations used in Index Medicus. Where  there are seven or more authors, list only the first three  then use et al. Authors are responsible for reference accuracy. An example of the reference  system is as follows:

  1. Quail G. Asthma in the Inilitary. Aust Mil Med 2000; 9(3):129-137.
  1. Bowden M. Black Hawk Down. New York: Atlantic Monthly Press; 1999.